Fallon Health

  • Admin Support - Growing Elder Services Plan - 8 hours per week

    Location US-MA-Leominster
    Posted Date 4 weeks ago(12/20/2018 1:26 PM)
    Job ID
    # Positions
  • Overview


    About Fallon Health:


    Founded in 1977, Fallon Health is a leading health care services organization that supports the diverse and changing needs of those we serve. In addition to offering innovative health insurance solutions and a variety of Medicaid and Medicare products, we excel in creating unique health care programs and services that provide coordinated, integrated care for seniors and individuals with complex health needs. Fallon has consistently ranked among the nation’s top health plans, and is accredited by the National Committee for Quality Assurance for its HMO, Medicare Advantage and Medicaid products. For more information, visit fallonhealth.org.

    About Summit ElderCare:

    Fallon Health operates the largest Program of All-Inclusive Care for the Elderly (PACE) in New England and the fifth largest in the country. Called Summit ElderCare, Fallon’s PACE helps provide older adults and their caregivers with a welcome alternative to nursing home care. Participants in Summit ElderCare have access to comprehensive medical services and social support at a Summit ElderCare site while they keep the independence of living in their own homes and communities.

    Brief Summary of Purpose:


    Shift can be 1 8-hour day/week OR 2 4-hour shifts/week.


    The SE Secretary/Receptionist has overall responsibility for all daily front office functions. Ability to direct all calls to the appropriate department and staff and obtain and convey messages. Ability to handle a multi-line phone system efficiently with comparison and calmness. Responsible for the maintenance of records of transportation for the members of the program and maintain a good relationship with our transportation vendor. Serves as the primary contact for all transportation concerns. Responsible for all daily incoming and outgoing mail, faxes and copying needed for all departments.


    • Cover for secretary/receptionist as needed.
    • Traveling to contracted vendors to obtain medical records and scanning them into the EHR system.  Attend mandatory employee meetings as needed.
    • Open and sort incoming mail
    • Type general office correspondence; letters, memorandums, etc.
    • Maintain and distribute faxes utilizing e-faxing
    • Call and fax all transportation changes to vendor
    • Maintain accurate arrival/departure time log
    • Notify all needed departments of transportation changes and cancellations
    • Log grievances and/or incidents into database for purpose of quality improvement
    • Responsible for scheduling all outside medical appointments as well as intakes, obtaining medical records and scheduling transportation if necessary
    • Maintaining the Electronic Health Record (EHR) utilizing NextGen ensuring that charts are current
    • Entering authorizations using QNXT
    • Scan all medical records from current and previous providers accurately and in a timely manner within the HER
    • Generally, establish own work plan and priorities, using and/or modifying established procedures to assure timely completion of assigned work in conformance with established departmental policies and standards
    • Will travel to contracted nursing homes to obtain medical records for our long-term place participants.



    High school graduate or equivalent   


    Driver's license and own transportation required.


    Alzheimer’s certification or willing to be certified essential.


    Minimum 2 years experience in customer service, appointment booking and secretarial position. Proficient computer skills (Word & Excel) are a must. Knowledge of Access desirable.




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